2007 AGMThe Quayside restaurant in Port Solent was again the venue for this years AGM, which was held on 24th Feb 2007 (pictures are being developed!!!) Frank Fletcher CEO of the Ellen MacArthur Trust started the pre-meeting session and presented a fascinating and moving presentation on the history of the Ellen MacArthur Trust, LOA charity for 2005 and 2006. Everyone was very touched hearing about what the LOA's donations have helped to achieve so far and impressed by the future plans for the Trust. It was generally agreed that the LOA will continue to support the Trust. The commodore, Steve Parry presented his annual report to the the AGM and the following were discussed and passed unanimously by the meeting:
There being no other business the meeting was adjourned and all there was left to do was to enjoy the dinner and for the members to discuss the adventurers to come. Pictures One their way!
THE COMMODORES REPORT FOR THE YEAR ENDING 31ST MARCH 2007 The 2006 season was extremely active with a full programme of organised events. The Last AGM was well attended (over 80 attendees) and the Port Solent venue which was used because of its larger capacity and central location was well received so we have continued here in 2007. The talk by Don Alexander created a great deal of interest and a number of questions, and a number of people were prompted to go and investigate AIS as an additional gadget for the boat (Commodore included). In the early part of the year were the firm favourites, the Bembridge Bash and the Poole Rally both well attended. For the more adventurous there was a Channel Island Cruise organised by David Chappell which was a great success. For the even more adventurous a hardy group headed east to Littlehampton and despite our past Commodores view that the world ends at Selsey Bill people were very pleasantly surprised by the upgraded facilities and berthing at the town quay. The river trip to Arundel also proved a success. Wigs were the order of the day for the Midsummer BBQ at Northney organised by John Penny. This was another new venue which was again well attended and the catering and venue was well appreciated. Sandstorm hosted the now traditional Yarmouth Carribean Summer Rally with BBQ on the beach. Despite some mixed weather we escaped with a dry afternoon and a most enjoyable BBQ. Thanks again to Paul Blyth for organising the East Coast Rendezvous at Walton Blackwaters and to David Chappell for the August Bank Holiday Rally in Studland Bay and Pottery Steps, Poole Harbour. The Poole Harbour Rally is becoming another firm favourite and is a good event for Solent and more westerly members to meet up. The Rendezvous was held in West Cowes again but at the new venue of the Island Sailing Club. The event was very well attended with 35 boats and more than 90 people, many people arriving on Friday afternoon for the Champagne reception and meal. A number of events were held during Saturday, the LOA ‘fun’ race, kids dinghy races and a crabatta. The Autohelm cup was won by Paul Benstead in his Legend 36, Quixotic Fantasy and the Opal Cup was won by Mike Sands in his Legend 44, Sandstorm. The venue and meal was excellent with great service. The meal was followed by a charity event in support of The Ellen MacArthur Trust with a table raffle and auction. The range of donated prizes from Opal suppliers and many other companies was fantastic and the evening raised a staggering £2131.11. Frank Fletcher CEO of the Ellen MacArthur Trust was absolutely delighted with our efforts which will support sailing trips for at least three children suffering from cancer or leukaemia. Frank will attend this years AGM to tell us a bit more about the activities of The Ellen MacArthur Trust. For Legend Owners the sailing year doesn’t stop in September and a number of very successful events were held between November and December. The Halloween/Fireworks event at Island Harbour on November 4th, now in its third year, saw over 20 boats in attendance. The weather was remarkable with people sitting on deck in shorts eating mince pies washed down with cold champagne – who says that global warming is all negative! Paul Howard (Ghostly Goose) treated us to a model yacht building event and a paper plane competition and the Evening was rounded off with a bonfire BBQ and a selection of very large fireworks topped off by Paul’s ‘Armageddon 3’ as a grand finale. Two end of year parties at Port Solent and Ocean Village were extremely well attended and great fun. Ten boats braved winds of up to 40kts for the Ocean Village event a testament to the hardy Legend Owner. Well that is it, my two years as Commodore are up, it seems no time since Jim persuaded me to take on the Challenge. I would like to thank all of my committee members and event organisers for their hard work and support over this period, it would have been impossible without their help and advice. Particular thanks go to David Chappell and Chris Trott for their efforts, both of whom are standing down from their positions. Also a very special thanks to Don Alexander who retires from his role as Race Officer. The there are a number of new nominations for the committee for the coming year and I would like to take the opportunity to wish the incoming Commodore and his new team every success. Over the past two years I have thoroughly enjoyed both the company and friendship of many of you and my overriding impression is one of a group of people from many different walks of life but with a passion for sailing and the lifestyle that goes with that. It is an exceptionally relaxed and friendly Association and long may that continue. Steve Parry Commodore Amendment of Article 5 (a) constitution of The Executive Committee. The following is an extract from the minutes of the 2006 AGM. “Steve proposed that we formally adopt two new positions to the committee that of Webmaster and Membership Secretary. When the association was founded it was not anticipated that the web would become such a significant means of communication. The membership had also increased significantly since the beginning and was growing at a faster pace than ever” This point was accepted by the members present as a sensible proposal. However, in order to properly effect this change to the constitution of the Committee it is necessary in accordance with the Articles, to provide this notice one month before the AGM to allow attendees sufficient time to consider the change. Article 5 (a) currently part reads: ‘The Executive Committee shall consist of the Officers and the immediate past Commodore during the first year following his/her retirement as Commodore, and not more than four members of the Association elected at the Annual General Meeting’ The proposal is to change this Article to read: ‘The Executive Committee shall consist of the Officers and the immediate past Commodore during the first year following his/her retirement as Commodore, and not more than six members of the Association elected at the Annual General Meeting’ No other changes are proposed. Item 4 of the Agenda will seek ratification of last years proposal by the members present at this years AGM.
TREASURER’S REPORT FOR THE PERIOD ENDING 31st DECEMBER 2006 1. Subscription were again slightly up then predicted which had the impact of increased revenue from burgee sales. 2. The AGM has previously been self-funding due the numbers able to be accommodated in smaller establishments and passed Cdre’s negotiating some good deals. However, due to the increasing size of the LOA and that no member should be turned away from the AGM to lack of space, we have started holding the AGM in larger premises and last year this association provided a subsidy of £300. In order to ensure that the cost of a larger venue does not inhibit members from attending the AGM it has been decided to subsidise the AGM for 2007 and onwards with the present sum of £1000. 3. Postage, printing and stationary costs have halved compared to 2 years ago. This is believed to be a factor of Rallies being organised and notified to members by email. Ramin has decided to change our Web Service Provider, which is better priced while offering a better service, however they charge in dollars therefore an approximate cost of £50.00 has been budgeted. 4. The South Coast Rendezvous was self-funding due the kind sponsorship of Peters-Opal. The East Coast Rendezvous did not claim any sponsorship for 2006, neither did any LOA Rally Organisers, thus the association has benefited from the £500 and £1000 respectively that was set aside against last years budget. The funding for the South & East Coast Rendezvous’ have been split into two separate entries and funded £1500 and £1000 respective. Other LOA Rallies have been provided £1000. Organisers of Rallies should approach the Treasurer, supported by the Cdre prior to organising an event to ascertain what financial support is available. 5. A business interest account was opened in 2005 with our bank (Lloyds PLC) and £4000.00 was initially transferred, this managed to earn us £34.15 this year. The account is utilised to boast the working account through-out the year particularly during high expenditure periods such as the AGM and Rendezvous. I believe the account should not be used to “squirrel” money away, but is there to provide support through any period when sponsorship is not so forthcoming, therefore propose that no more then £4000 (average sponsorship over a 2 year period) should be budgeted to remain within the account. 6. Through excellent support the association managed to raise a fantastic sum of £2220.96 at the South Coast Rendezvous for charity, the Ellen McArthur Trust. Money raised at the event was boosted by good exchange rates with the foreign money pledged on the evening which explains the income of £2131.11 versus the actual sum paid. 7. In summary for 2006 the association funds have increased due to no claims for LOA Rally Support and the East Coast Rendezvous, and due to decreased spending on postage and stationary. This has resulted in an annual income of £394.50 and a total income of £6,173.10. Assuming continued sponsorship form Peters-Opal for 2007 (£2000), have place £4000 in the reserve account and the remainder allocated to the 2007 budget. This leaves £557.06 as a float which provides the elected committee with their out of committee float of £400 and the main account with £157.06 to maintain cash flow. Paul Santry Accounts Year Ending 31 December 2006
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